It's about helping to save the planet
Using paper for documents is archaic in a modern digitised world. Society demands that we curb wastage, process efficiently and comply willingly.
The Enterprise Content Management (‘ECM’) market has exploded. There is global recognition of the need to rid ourselves of paper. Document management systems (‘DMS’) are the key component of ECM (A DMS system excludes things like audio, video, multimedia and raw unstructured data).
...Read More A DMS system is essentially a sophisticated digital filing cabinet that allows for documents to be sourced, indexed, defined, integrated, stored and retrieved.
There are three major reasons why leading organisations, both large and small, are adopting DMS solutions; Cost, productivity and compliance. Cost because paper is expensive to print, mail and physically store. Productivity, because copying, filing, signing, mailing and searching for paper documents is highly inefficient compared to digital processing and likewise compliance, because documents have a nasty habit of disappearing, being defaced and/or being copied. Processes are simply much faster and more efficient in the digital realm.
Organisations that continue to utilise paper-based processes not only face the increased costs spelt out above, but face irate clients who demand copies of untraceable documents, or conversely, happy customers who cannot be sued because contracts are missing! Invoices also seem to mysteriously go ‘missing in the post’. Auditors also seem to always find that one missing voucher that results in an exception and as an extension, fraud is much simpler, of course.
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